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Listings & Enquiry Management

Work with us to build a centralised, always-accurate listings experience, thoughtfully designed to suit your brand and expertly built to turn browsers into tracked, followed-up enquiries.

Overview

Manage every listing, properties, products, vehicles, rentals, equipment, jobs, or stock from a single source of truth in HubSpot, then distribute it automatically across your website, portals, and third-party marketplaces. Give your audience a clean, fast way to search, filter, and evaluate what you offer, and capture every enquiry the moment interest happens, routed straight into your CRM for follow-up.

Update a listing once and it updates everywhere it needs to. No more manually re-entering the same information into five different systems, and no more outdated listings costing you leads.

Built for Any Industry

We've built listings and enquiry solutions across a range of sectors. The same framework adapts to your business, including (but not limited to):

Real estate

For-sale and for-lease listings, new releases, agent enquiry flow.

Property

Rental listings, availability, tenant enquiry flow.

Professional Services

Service or product listings with enquiry capture.

Recruitment

Vacancy listings, applications, candidate enquiries.

Automotive & dealerships

vehicle stock, parts, pricing, availability across multiple sites

Equipment & machinery

Stock listings, spec sheets, quote requests.

Tourism & accommodation

Property or experience listings, availability, booking enquiries.

Marketplaces

Any multi-listing environment where users search, filter, and enquire.

Key capabilities

Discovery & Search

Users find listings using customisable filters relevant to your business, location, price range, category, specs, or keywords. Results display in a clean, tailored grid, or, where location matters, an interactive map view showing where each listing sits in relation to surrounding points of interest.

Listing Details

Detail pages combine a high-level overview (price, attributes, key facts), a media gallery, and the technical specifications your audience needs to make a decision, shifting the experience from browsing to evaluation.

Instant Enquiry Capture & Attribution

Enquiries from "Enquire Now," brochure downloads, or booking requests are instantly captured and automatically associated with the relevant listing in your CRM, whether the enquiry came from your own site or a third-party portal, with the original source attached so you always know which channel drove the lead.

Engagement Tools

Built-in calls to action, such as "Enquire Now," downloadable brochures or spec sheets, and the ability to add a viewing, open home, or appointment time directly to a calendar, turn interest into action at the moment it happens.

CRM Integration

All listing data and enquiries are managed centrally within your CRM, enabling automated updates and ensuring a single source of truth for data distributed across your website, internal portals, and third-party marketplaces (for example TradeMe, realestate.com.au, Seek, or your sector's leading platforms).

Benefits & Outcomes

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Single Source of Truth
Reduced Admin Overhead
Omnichannel Distribution
Faster Lead Follow-Up
Clear Lead Attribution
Improved User Experience
Operational Support for Internal Teams

Single Source of Truth

Reduced Admin Overhead

Omnichannel Distribution

Faster Lead Follow-Up

Clear Lead Attribution

Improved User Experience

Operational Support for Internal Teams

Inclusions

Our team will work closely with your internal champions to design custom listings and enquiry management solutions that combine seamless interactivity, scalable architecture, and tailored functionality, ensuring your digital solution supports both your users and your business objectives from launch onward.

Our Team & Roles

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Project Management

Keeps everything on track.

Solutions Lead

Defines the listing and enquiry structure, permissions, and custom logic.

UX/UI Designer

Designs a seamless, branded search and listing experience for your users.

CMS Developer

Builds secure, dynamic listing pages using HubSpot's CMS tools.

CRM Lead

Collaborates with the Solutions Lead to configure a unified CRM.

Is This Right for You?

Listings & Enquiry Management is worth exploring if you find yourself:

Manually re-entering the same listing details across your website, portals, and third-party marketplaces every time something changes
Losing track of which channel actually generated a lead
Fielding enquiries through disconnected inboxes or forms that don't make it into a CRM in time to follow up quickly
Wanting a faster, more evaluative experience for people searching and comparing what you offer

No matter what you're listing, property, stock, vacancies, equipment, or opportunities, if people need to search it, compare it, and enquire about it, we can build a solution around it.

Testimonials

The team are highly competent, reliable and have deep product expertise, they know HubSpot's product and team extremely well, resulting in a strong and effective working relationship.

Fabio Pancaldi
ANZ Sales and Partnerships Director
The team is process oriented, disciplined, and have mapped all our key processes and workflows to a level of detail that I have never seen done before. Very impressive. I highly recommend working with them.

Jek Tan
CEO
Data is gold, and the solution that you built is giving us that data that we need.

Sarah Trotman
CEO
I’m really proud of the company-wide adoption. It’s being used across sales, marketing, operations and customer service.

Amrita Sidhu
Managing Director
I’ve just always found that their problem solving and their ability to just come to the table with a solution has been genuinely quite a rare and satisfying experience.

Andy Antonini
Head of Customer Experience